Western Suburbs Alliance Inc. Rules of Association
The name of the Association is WESTERN SUBURBS ALLIANCE Inc., an incorporated association under the Associations Incorporations Act.
2. PURPOSE / OBJECTS
The purpose of the Association is to:
a) Represent the interests of, and provide information on planning and local government amalgamation issues to, residents and ratepayers in the Town of Mosman Park, Town of Cottesloe, Shire of Peppermint Grove, Town of Claremont, City of Nedlands, City of Subiaco and City of Cambridge and any other suburbs as approved from time to time by the Management Committee of the Association.
b) Coordinate opposition to the wide planning and rezoning powers granted to the Minister for Planning and the Development Assessment Panels under the Approvals and Related Reforms (No.4) (Planning) Act 2010 enabling the over-riding of councils’ local planning schemes and to the Metropolitan Redevelopment Authority (MRA) which was established on 1 January 2012 under the Metropolitan Redevelopment Authority Act 2011 and takes planning and development controls away from Councils and the Western Australian Planning Commission (WAPC).
c) Ensure that our communities’ needs and aspirations take precedence over the wishes of various commercial interests and State Government ideologies.
d) Coordinate opposition to any enforced reorganisation or restructuring of local government which is without evidence of economic and social benefits and without community endorsement and the right of veto.
e) Coordinate actions to change the current planning laws to ensure that all residential, retail, commercial and coastal planning and development is open, transparent and conducted in concert with local governments and communities.
f) Support candidates who uphold these objectives for State Government Elections but only with the specific agreement of the Management Committee of the Association.
Subject to the Act, the Association may do all things necessary or convenient for carrying out its purpose and objects:
a) acquire, hold, deal with and dispose of any real or personal property;
b) open and operate bank accounts, invest its money and borrow money on such terms as the Association thinks fit;
c) give security for the discharge of liabilities incurred by the Association;
d) appoint agents to conduct business on its behalf;
e) enter into any contracts the Association considers necessary or desirable;
f) appoint salaried staff necessary to further its objects.
g) take any other actions which its committee of management deems necessary to allow the Association to further its objects.
4. INCOME AND PROPERTY
4.1 Any income and property of the Association must be applied solely to the promotion of the purpose and objects of the Association.
4.2 No portion of the income of the Association may be paid, transferred or distributed, directly or indirectly, to members of the Association, except for payments made in good faith in the promotion of the purpose and objects of the Association, including (without limitation) payments by way of:
a) reimbursement of expenses;
b) remuneration to any officer, employee or other persons doing work for the Association;
c) meeting all necessary expenses to operate and promote its objectives.
5.1 Membership will be open to all electors who have a direct interest in the affairs and management of the Town of Mosman Park, City of Cottesloe, Shire of Peppermint Grove, Town of Claremont, City of Nedlands ,City of Subiaco and City of Cambridge or other suburbs as approved by the Management Committee in accordance with Clause 2(a) herewith.
5.2 Persons wishing to be members of the Association mu.st submit a completed application form to the Management Committee and sign a declaration of support for the Association’s purposes and objects.
5.3 The Western Suburbs Alliance through its management committee will conduct communication via email. Persons wishing to join who do not have an email address must provide an address through which they can be contacted.
5.4 Membership may be terminated:
a) by notice from a resigning member, or
b) for non-payment of membership fees within 3 months of the due date, or
c) for misconduct including the promotion by a member of a view contrary to the known policies and objectives of the association.
6. REGISTER OF MEMBERS
6.1 The Secretary must keep an up-to-date register of the names, addresses, telephone contact numbers and email addresses of all members of the Association.
a) It is the member’s responsibility to keep the Secretary informed of any changes to these details.
b) If a person’s membership is terminated the Membership Secretary must forthwith remove the name and address of that member from the register and the mailing lists.
7. MEMBERSHIP FEES
Annual single membership fees will be $35 per person per annum or $50 per annum for a family membership (two or more electors) unless revised by Committee as per clause 12.4.d.
7.1 Membership fees will fall due annually on 1 July each year.
8. MANAGEMENT COMMITTEE
8.1 A Management Committee will be elected to run the day-to-day business of the Association.
8.2 The Management Committee will comprise at least five office bearers as set out in Clause 9, subject to a person being nominated and agreeing to stand, and a maximum number of 12.
8.3 The Management Committee members will be elected at the annual general meeting, or in the case of a vacancy occurring during the year, the vacancy may be filled as per clause 11.
9. OFFICE BEARERS
All office bearers must be members of the Association.
a) The Chairperson will Chair all meetings and provide leadership for the Association.
b) The Deputy Chairperson will chair meetings in the Chairperson’s absence and carry out other duties on behalf of the Chairperson.
c) The Secretary will convene meetings, take and circulate minutes, maintain all statutory records required and record all business conducted by the Association.
d) The Membership Secretary will maintain the register of members and mailing lists and communications with all members.
e) The Treasurer will manage the Association’s finances, maintain financial records, prepare financial reports and submit them for auditing.
ELECTION/APPOINTMENT OF COMMITTEE MEMBERS
10.1 Management Committee members will be elected at the annual general meeting for a one-year term.
10.2 A member standing for election must be of good standing and must be nominated and seconded by two members of the Association.
10.3 Nominations must be in writing and signed by the nominator, seconder and nominee.
10.4 Nominations must be received by the Secretary not less than 7 days before the annual general meeting.
10.5 No member may stand for election who has served for six consecutive terms immediately before the election.
10.6 Management Committee members may be elected at the “inaugural general meeting.”
10.7 Any paid up member may nominate himself / herself for membership of the Management Committee but must be seconded by another member.
10.8 Except for appointment under Clause 11, Management Committee members are to be elected by a simple majority of those in attendance at any meeting convened to make such appointments.
11. CASUAL VACANCIES
A casual vacancy in any office may be filled by a member of the Management Committee until the next election of office bearers or the vacancy may be filled by a member appointed by the Committee.
12. ANNUAL GENERAL MEETING
The financial year of the Association will commence on 1 July of each year and end on 30 June of the following year.
12.1 The annual general meeting will take place within 4 months of the end of each financial year.
12.2 The Secretary will give all members not less than 14 days’ notice of the annual general meeting by email and/or local newspaper advertisement.
12.3 The notice must state the date, time and place of, and the agenda for, the annual general meeting.
12.4 The business of the annual general meeting is to:
a) present the annual report;
b) receive and approve audited financial reports;
c) elect a new Management Committee;
d) determine membership fees for the next 12 months;
e) consider any other matters of which notice has been given.
12.5 The quorum for the annual general meeting is 10 fully paid members.
12.6 Resolutions at the annual general meeting will be passed by a simple majority of the votes cast by the members present at the meeting and those cast as proxy votes.
12.7 Voting on general business at the Annual General Meeting will be by a show of hands. The Chairperson will have the deciding vote in the case of a tied vote.
12.8 Voting for the election of Management Committee members will be by show of hands. The Chairperson will have the deciding vote in the case of a tied vote.
12.9 Proxy votes will be allowed. Proxy votes must be received by the Secretary at least 72 hours before the commencement of the annual general meeting.
12.10 Proxy votes will take the following form:
WESTERN SUBURBS ALLIANCE Inc.
being a fully paid member of Western Suburbs Alliance Inc hereby appoint
(address) as my proxy to vote on my behalf at the WSA Annual General Meeting to be held on . . …./……/… ….(date). My proxy is authorised to vote in favour of/against (delete whichever is not applicable) the following:
Signed ………………………………………………this……….day of……………….year………. . . . . .
13. MANAGEMENT COMMITTEE MEETINGS
13.1 The Management Committee will meet at least twice a year.
13.2 The quorum for meetings is 4 members.
13.3 Each member will have one vote.
13.4 Voting will be by show of hands unless otherwise decided.
13.5 The Chairperson may not vote on a motion but will have the deciding vote when there is a tied vote.
13.6 On any question of procedure, the decision of the Chairperson is final.
13.7 A Management Committee member who fails to attend three consecutive meetings without apology will be taken as having resigned, unless the Management Committee, in the absence of that member, decides otherwise.
13.8 That Notices of Meeting, with an agenda, be circulated to the Management Committee via email.
14. SPECIAL MEETINGS
14.1 The Secretary may call a special meeting at any time at the request of the Chairperson or Management Committee.
14.2 The special meeting must be held within one month of the request of the Chairperson or Management Committee.
14.3 Members must be given at least 14 days’ notice of the meeting by email and/or local newspaper advertisement.
14.4 Resolutions passed at special meetings will be considered Special Resolutions and must be passed by a majority of 75% of the votes (in person or by proxy).
14.5 Proxy votes must be in accord with clause 12.10.
14.6 Special meetings must be convened within one month of a written request signed by at least five
15. MINUTES OF MEETINGS
15.1 The Secretary must keep proper minutes of all committee and other meetings.
15.2 The Chairperson must ensure that minutes of meetings are checked and signed as correct at the next meeting.
16. FINANCE AND ACCOUNTS
16.1 The Association must keep accurate records of all monies received and spent to facilitate an audit.
16.2 The Association must conduct its financial transactions through a financial institution approved by the Management Committee.
16.3 All Association monies must be deposited in the name of the Association. At least four signatures are to be lodged with the financial institution for the purposes of operations on the account, with at least two to sign on any transaction.
16.4 The primary source of funding for the Association will be membership fees and donations.
16.5 Additional funding solely for the purpose of achieving the objects of the Association is to be raised through sponsorship and appropriate fundraising activities as agreed to by the management Committee.
16.6 The financial year commences on 1st July of each year and ends on 30th June the following year.
16.7 Any payments made by the Association using Electronic Funds Transfer facilities may be made solely by either one of the Treasurer or the Chairperson of the Association provided that all such payments are confirmed by the Management Committee at its next available Committee Meeting.
17. COMMON SEAL
17.1 The common seal of the Association must be kept in the custody of the Secretary or her/his nominee.
17.2 The common seal must not be stamped on any document without the authority of the Management Committee and the signatures of the Chairperson or Deputy Chairperson and the Secretary or one other office bearer.
17.3 Every use of the common seal must be recorded in the minute book or a seal register.
18. CUSTODY AND INSPECTION OF RECORDS
18.1 A member may at any reasonable time inspect the records, books, documents and securities of the Association.
18.2 No records, books, documents and securities of the Association may be removed from the Association without the Chairperson’s written authority.
18.3 The Secretary must unless the members resolve otherwise at a general meeting, have custody of all books, documents, records and registers of the Association, including the register of members, the Rules of the Association and a register of the names and addresses of office bearers and any persons who are appointed to act as trustees on behalf of the Association, but other than those required by rule 18.4 to be kept and maintained by, or in the custody of, the Treasurer.
18.4 The Treasurer must unless the members resolve otherwise at a general meeting, have custody of all securities, books and documents of a financial nature and accounting records of the Association.
19. AMENDMENTS TO RULES
19.1 The Association may alter or add to those rules by special resolution in accordance with the procedure set out in sections 17, 18 and 19 of the Act. Within one month of passing a special resolution altering the rules, the Association must lodge the notice with the Commissioner. The notice of the special resolution must set out the particulars of the alteration(s) together with a certificate given by a member of the Management Committee certifying that the resolution was duly passed as a special resolution and that the rules of the Association as so altered conform to the requirements of the Act.
19.2 An alteration of the rules does not take effect until the notice and certificate have been lodged.
19.3 These rules bind every member and the Association to the same extent as if every member and the
Association had signed and sealed these rules and agreed to be bound by all their provisions.
20. SUSPENSION AND EXPULSION
20.1 A member may be suspended or expelled by majority vote of the Management Committee if his or her conduct is detrimental to the Association.
20.2 The Management Committee must inform the member in writing before deciding on suspension or expulsion stating the reason for the proposed suspension or expulsion.
20.3 The member has 30 days to respond to the proposed suspension or expulsion, saying why he or she should not be suspended or expelled.
20.4 Any submission made by the member must be taken into account by the Management Committee in making its decision on suspension or expulsion.
20.5 If the member is suspended or expelled, the member has 21 days in which to appeal the decision.
20.6 A special general meeting will be convened to decide on any appeal in accordance with Clause
20.7 The voting at such special general meeting will be by majority of members by secret ballot.
21.1 The Association may be dissolved by special resolution passed by a 75% majority of votes cast at a special meeting called for that purpose.
21.2 Surplus property that exists after winding up or dissolution is to be given or transferred to another association incorporated under the Act which has similar objects and which is not carried on for the purposes of profit or gain to its individual members.
21.3 Which association is to receive the property referred to in Clause 22.2 is to be determined by resolution of the members.
END OF DOCUMENT
RULES OF ASSOCIATION WESTERN SUBURBS ALLIANCE Inc.